Brokerage Administrative Assistant Windsor, ON

The Role: We are seeking one (1) Brokerage Administrative Assistant to join our team.

Location: Windsor, ON (In-Office)

Who we are: Choose a career with EasyInsure and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and satisfaction. By joining EasyInsure you will become part of a rapidly growing company that offers significant opportunity for advancement and growth. EasyInsure is a company where your contributions will make a difference. We are affiliated with HUB International, the fifth largest insurance brokerage in the world with 16,000 employees and more than 475 offices.

EasyInsure is looking for a full time Brokerage Administrative Assistant to join our growing head office team in Windsor, ON. This individual will be responsible for working with our new and existing clients providing excellent customer service and outstanding value in every transaction. This is an ideal role for a strong team player who is detailed oriented, enjoys working with people and a commitment to deliver results on required deadlines. This role will require a flexible individual to adapt to the growth of the business.


  • Answer calls, assist customer and/or forward to appropriate person.

  • Work with department Manager to organize all compliance procedures in accordance with FSRA and ensure documents, manuals, licenses, E&O coverage are current and up to date.

  • Review, sort, and forward incoming general emails to the department.

  • Collect, sort, and route incoming faxes.

  • Handle incoming and outgoing courier and regular mail.

  • Scanning and attaching documents in broker management system.

  • Ensure all files have updated client information.

  • Maintain department CE credit history for each Broker and/or Advisor.

  • Ensure one HUB University Training Course is completed per quarter.

  • Schedule and monitor webinar meetings, and send meeting details to Manager, Brokers and/or Advisor’s calendar. Send reminder email to client 24 hours prior to meeting.

  • Other administrative and facility duties as assigned.

Skills and Requirements

  • High School Diploma or equivalent, post-secondary education is an asset.

  • Strong computer skills, especially with MS Excel.

  • Excellent communication skills both verbal and written.

  • Strong customer service and multitasking skills.

  • Professional and collaborative team player.

  • Strong organization and analytical skills.

  • Ability to work independently.

  • LLQP and/or Mutual Funds license an asset or required to be obtained in the first year of employment.

The Perks

  • Monday to Friday work schedule

  • Education Reimbursement Program

  • Employee Discounts on Personal Home & Auto Policies

  • Employee Referral Program

  • Paid vacation, sick and personal days

  • Recognition Programs

  • Health & Wellness Initiatives

  • Group RRSP Company Matching Program

  • Group Benefits Plan

  • Corporate Discounts

  • Company Paid Employee Assistance Program

Core Values

  • Entrepreneurship - encouraging innovation and educated risk taking

  • Balance - balancing corporate duty with personal growth

  • Integrity - doing things right every time

  • Teamwork - working together to maximize results

  • Discipline - focused on goals

  • Accountability - measure and take responsibility for outcomes

  • Service - serving customers, communities, and colleagues

Diversity matters to us. We’re committed to building inclusive teams in an equitable environment. In other words, you can be you. Such diversity allows us to cultivate a workplace where people of all backgrounds collaborate, contribute, and thrive. Take the first step toward creating a future that combines a diverse and challenging work environment in a rapidly growing company that offers significant opportunity for advancement and growth.

If you require assistance or accommodation during our recruitment process, please notify Human Resources so that we may assist you based on your individual needs.

Please contact:


Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

Required Education: High school or equivalent

Hi, we’re HUB.

In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International

Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit