Facilities/Operations Support Assistant Wilmington, MA

About HUB

Join our Stevie Award Winning Team at HUB International!

When you join the team at HUB International, you become part of the largest privately owned global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. Becoming a part of HUB means that you thrive in an entrepreneurial and fast paced team environment supported by over 14,000 professionals in 500 offices across North America.

We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture.

We currently have an opportunity for a Facilities/Operations Support Assistant . The selected employee, under the direction of the Director of Facilities, will provide support for the processes and current projects in accordance with the practices, policies, and procedures of the Company. Assisting with planning, or coordinate management of facilities projects, including tracking progress of projects, resolving issues, preparing, and maintaining data. Responsible for back up duties related to the processing of mail and supplies.

be responsible for various duties related to the processing of mail and supplies; and assists with special projects in accordance with the practices, policies and procedures of the Company.


Effectively support the development and communication of policies and procedures as relevant to Facilities Management

Participate in meetings as required.

Assist and support with managing building projects and office moves.

Work closely with multiple departments in coordinating space planning

Assist in organizing and carrying out accommodation or equipment needs.

Facility vendor research and consolidation

Contribute to efficient and accountable use of resources.

Provide onsite support to various New England offices as needed.

Back up to the mailroom in various locations as needed.

Including purchasing and stocking supplies

General office maintenance

Additional Projects identified by the COO and Director of Facilities


  • Excellent verbal and written communication skills.

  • Experience with Microsoft Office products.

  • Excellent organizational, interpersonal, communication skills and ability to work in a team environment.

  • Ability to multitask priorities.

  • Must be able to safely life and carry approximately 40lbs.

  • Ability to use automated systems used in processing mail.


Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

Required Education: High school or equivalent

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here athttp://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm.

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Hi, we’re HUB.

In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International

Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.