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Job Information

Hub International Administrative Assistant in Warwick, Rhode Island

HUB International Limited (“HUB”) is the 5th largest global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 13,000 employees in 450 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.

HUB Northeast’s subsidiary, Program Brokerage Corporation (PBC), is a nationally ranked top wholesaler and powerful market resource for brokers and agents. PBC is seeking an Administrative Assistant join our Warwick, RI team. This position will work remotely a few days a week. While insurance experience is not preferred, candidate should have a strong desire to learn.

Job Purpose:

To support administrative functions within a Property/Casualty Insurance unit. To project the professional and courteous image of the company.

Functions & Responsibilities:

  • Update Broker files in IR, request docs for new brokers and pre-existing brokers

  • Order inspections/re-inspections & new business

  • Receive inspections via email from Inspections Company forward to appropriate person

  • Once labeled in IR inspections is tasked to me to check-in spreadsheet

  • Check inspections against database AS400 for SF, units, merc sf, construction if off check Property shark & fill out checklist then send to next step

  • Check in nonproductive inspections and either send to Broker or AE – includes multiple follow ups

  • Keep track of status on spreadsheet and keep task moving on to next steps

  • Receive signed off inspections and update spreadsheet

  • Order supplies from Staples

  • Go to Post Office in Cranston to check PO Box

  • Update Inspections financials on spreadsheet; add invoice to Image Right – Intrepid, Majestic

  • Receive interoffice mail from NY and forward to correct employee

  • Open mail when in office

  • Send certain invoices to accounting department

  • Call for service for copy machines and order supplies; contact maintenance for office issues


  • 2-3 years clerical/administrative experience

  • Proficiency or working knowledge of MS Office (Word and Excel)

Department Office Administration & Clerical

Required Experience: 2-5 years of relevant experience

Required Travel: No Travel Required

Required Education: High school or equivalent

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at

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We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Hi, we’re HUB.

In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International

Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit