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Hub International Sales & Marketing Coordinator in Toronto, Ontario

Position Overview:

HUB International’s vision is to be everywhere risk exists – today and tomorrow. Helping protect what matters most.

HUB International has a dynamic Sales and Marketing Coordinator role based in our downtown Toronto office reporting to the Chief Sales Officer (CSO) and working closely with the Senior Marketing & Communications Manager and Strategic Resource Managers to support the Ontario & Atlantic Region. If you enjoy working in a fast-paced corporate environment and want to make an impact, this may be the role for you! Superior people, organizational, communication and analytical skills are essential for this position. This is a great opportunity to support our sales teams regionally with effective sales and marketing support and with opportunity to evolve the role as the team evolves.

You will have the opportunity to:

Support the duties of the Chief Sales Office (CSO) Team:

  • Assist with organization of and attend monthly sales meetings:

  • Coordinate and participate in planning call

  • Compile monthly reports/data, as needed

  • Create slides and identify relevant videos, images, quotations, etc.

  • Manage logistics in the Toronto office such as setting up equipment, printing handouts etc.

  • Assist with planning and logistics for Ontario sales conferences as well other sales and training events including ordering marketing supplies etc.

  • Research, recommend and implement special projects and/or initiatives such as sales contests as required by the CSO or other members of the CSO Team.

  • Distribute referrals from the internal referral inbox.

Support the CSO with the following:

  • Reporting:

  • Prepare monthly Line of Business report on sales for Executive Management Team

  • Coordinate and compile monthly presidents report

  • Coordinate/keep apprised of calendar scheduling and travel itineraries for CSO ensuring he is on top of what is upcoming.

  • Coordinate internal and external meetings for the CSO including booking locations when needed, conference call logistics, preparation of agendas, presentations.

  • Support travel arrangements and expense account submissions for CSO, Vice President of Cross Sell and Senior Marketing & Communications Manager.

  • Other duties as required by CSO and VP Cross Sell.

Support Sales Enablement Activities:

  • Maintain up to date list of producer areas of focus.

  • Pull industry intelligence for Critical Path clients from D&B Hoover.

  • Coordinate development of sales materials for prospecting campaigns using approved templates. Collaborate with marketing on message and brand consistency.

  • Support on various prospect campaigns including creating sales materials, coordinating logistics and scrubbing / cleaning prospect lists for SRM

  • Support regional RFP activities including:

  • Monitoring daily RFP email for potential opportunities and distribute to appropriate producers.

  • Keep share library of regional RFP documents, responses, and templates to maximize efficiency across the CSO team.

  • Work with SRM’s to source data for RFP’s.

  • Assist with accessing RFP resources, editing responses and design as required.

  • Support Strategic Resource Managers (SRM’s) as requested.

Support Marketing & Communications Team with the following:

  • Deploy email sends from marketing automation platform, Act On, on behalf of account teams and Marketing & Communications

  • Handle requests from colleagues for marketing resources and content including logos, insights, and sales materials.

  • Maintain list of Subject Matter Experts across the region for brand building activities along with Bios and headshots.

  • Provide backup support for logistics for marketing campaigns and in person and online events including distributing promotional emails, day of logistics, ordering materials.

  • Support post execution activities for regional marketing campaigns and events including scrubbing attendee lists, distributing leads and tracking results.

  • Assist with distribution of swag and maintenance of inventory.

  • Assist with research and information gathering to support marketing strategy planning.

  • Process and track invoices related to Marcom Expense Requests.

  • Be an ambassador for the HUB brand.

Establish and maintain positive working relationships internally and externally to achieve the goals of the CSO Team and the organization.

Qualifications and Experience:

  • Post-Secondary Degree/Diploma in Business Administration, Project Management or related field

  • Minimum 2-3 years’ experience working in a corporate environment in an administration/coordination or sales and/or marketing support role dealing with people internally and externally, data analytics, event management, project management, RFP’s etc.

  • Prior experience supporting a sales or marketing team desired.

  • Intellectually curious, driven to learn, resourceful.

  • Advanced Proficiency in MS Office: Word, Excel (pivot tables, V-Lookup, graphs), PowerPoint, Outlook

  • Technically savvy - ability to quickly learn, use and train on various systems e.g. CRM, marketing automation platform, broker management system.

  • Strong interpersonal, verbal and written communication skills. Experience writing or editing RFP responses preferred.

  • Must excel in a multi-deadline, fast-paced environment; excellent organizational, prioritization skills

  • Ability to be proactive, flexible, anticipatory, and handle confidential material

  • Ability to work independently and in a collaborative team

  • Strong attention to detail

  • Experience with Adobe Creative Cloud applications is an asset.

HUB’s Core Values:

  • Entrepreneurship - encouraging innovation and educate risk taking

  • Integrity – doing things right every time

  • Teamwork – working together to maximize results

  • Accountability – measure and take responsibility for outcomes

  • Service - serving customers, communities, and colleagues

HUB International offers a full spectrum of insurance and related services, including Property/Casualty, Home & Auto, Employee Benefits, Wealth Management and Risk Services, to a large and diverse client base. Internationally we are a leading insurance brokerage offering products and services with offices in Canada and the US. Take the first step toward creating a future that combines a diverse and challenging work environment in a rapidly growing company that offers significant opportunity for advancement and growth.

Department Marketing

Required Experience: 2-5 years of relevant experience

Required Travel: No Travel Required

Required Education: College diploma (3-year degree)

Hi, we’re HUB.

In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International

Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit