Administrative Assistant, EB&R - ContractToronto, ON

HUB International’s vision is to be everywhere where risk exists – today and tomorrow. Helping protect what matters most. HUB International is looking for a strong Administrative Assistant to join our dynamic Employee Benefits and Retirement Practice in our downtown Toronto office. The successful candidate will provide high level administrative support to Employee Benefits & Retirement Producers. This role reports to the Vice President, Client Success, Employee Benefits & Retirement. If you enjoy working in a fast-paced corporate environment and take pride in customer excellence, then this may be a role for you. Superior time-management, organizational and follow-up skills are essential for this position.

What You'll Do

  • Generate quotes with carrier system.

  • Follow up on unpaid invoices. Collection of payment information for new business.

  • EPIC- create and manage client profiles.

  • Monthly tracking and invoicing on renewal and new business

  • Generate and issue Certificates and Travel Authorization letters.

  • Gathers employee data and assist with marketing and renewal process.

  • Manage and maintain various calendars and schedules for Producers

  • Update, format and distribute correspondence

  • Process, input and update information into the CRM

  • Organize and schedule client meetings including preparing required materials and coordinating travel arrangements

  • File and retrieve corporate documents, records, and reports efficiently for team members

  • Maintain and organize expense reports

  • General office administrative duties as assigned

What You'll Need For Success

  • University Degree/ College Diploma and/or equivalent work experience

  • Minimum 2 years’ experience in an administrative support role

  • Demonstrated ability to prioritize tasks and independently manage multiple competing priorities

  • Strong organizational, time management and problem-solving skills with the ability to work under pressure

  • Solid computer proficiency and the ability to learn new systems i.e. EPIC broker management system

  • Advanced Proficiency in Microsoft Office: Word, Excel, and Outlook

  • Effective communication skills both verbal and written executed with a high level of confidentiality and professionalism

  • Proactive and client focused approach with strong initiative and follow up skills

Why Choose HUB?

When you choose HUB, you're choosing a competitive, exciting, and friendly work environment that strategically positions you for longevity and offers significant advancement, growth, and success opportunities. To read more about HUB, please visit https://www.hubinternational.com/en-CA/about-us/.

We’re committed to you and your well-being with a variety of benefits such as:

  • Competitive compensation package including additional ways to earn income beyond the basics of base pay (referral incentive programs, bonus eligibility, etc.)

  • A flexible hybrid environment and paid time off that allows for a work/life balance

  • Lavish and flexible benefits options that cater to your individual needs with a company RRSP match

  • A commitment to your future via HUB-sponsored training, development & educational programs to enhance your industry knowledge and expertise, opportunities for tuition reimbursement

  • Reimbursement of license fees and professional membership dues

  • Perks and rebates on events, travel, and accommodations as well as discounted rates for personal home & auto insurance

Service is one of our founding values – not an abstract concept but a commitment. We believe that no one deserves that commitment more than our employees, clients, and the communities in which we all live and work. Each Regional HUB office chooses a local organization or cause and develops a project that will make a difference where it’s needed, from fighting disease to working with families in need, to improving the lives of senior citizens and youth.

HUB is strongly committed to diversity, equity, and inclusion in the workplace. We strive to foster an environment where our employees feel valued, seen, and heard, enabling everyone to succeed. We endeavor to make the selection process accessible to any and all users. Assistance and/or accommodation are available by request for candidates taking part in the selection process.

#LI-hybrid

#LI-AW

Department Office Administration & Clerical

Required Experience: 2-5 years of relevant experience

Required Travel: No Travel Required

Required Education: Diploma

Hi, we’re HUB.

In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International

Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.