Executive Assistant St. Petersburg, FL

About Squaremouth:

Squaremouth was launched in 2003 with the core goals of becoming the best workplace for its employees and the best place for customers to buy travel insurance. In 2014, we utilized our travel insurance expertise to develop and launch Tin Leg, a travel insurance brand with policies designed to address our customer’s most common and pressing travel concerns. Tin Leg quickly became one of the most popular travel insurance providers on squaremouth.com and continues to offer some of the most comprehensive products in the travel insurance market.

We’ve grown from a small team to a company of over 50 employees, gaining national and international recognition along the way as one of the best customer service teams and best places to work. Widely recognized for our company culture, we are proud of most recently being named one of the Best Workplaces in America in 2023 by Inc. Magazine!

Continuing to strive toward our goal of being one of the most innovative companies in the field, Squaremouth was acquired in April 2023 by SPG. Today, Squaremouth.com, and its multi-award winning customer service team, has helped over 3 million travelers save time and money to find the best travel insurance policy for their trip.

What you will do:

  • Manage schedules, make appointments, coordinate meetings

  • Monitor shared email inboxes and assess, respond or redirect inquiries to appropriate recipients

  • Perform financial reconciliations and invoicing

  • Contract administration for affiliate partners and insurance providers, including drafting language, coordinating with legal team, and ensuring compliance / consistency across agreements

  • Create and coordinate team events, employee surveys, and team communications

  • Update, maintain, and produce spreadsheets and reports as requested

  • Assist with obtaining commission statements from various insurance providers

  • Screen, log, assess, and direct incoming mail to appropriate recipients as requested

  • Respond promptly to internal and external inquiries

  • Assist with special projects as needed

Experience and skills that are important for success in this position:

  • Minimum of 5 years of experience as an executive assistant; Bachelor's degree preferred

  • Excellent communication (written and verbal), organization, and time management skills

  • Ability to professionally handle sensitive and confidential information

  • Strong attention to detail

  • Ability to think independently and act with appropriate judgment

  • Experience working with data; entering, extracting and analysis

  • Proficient in GSuite (Gmail, Docs, Sheets) and Microsoft Office (Word, Excel, Outlook)

  • Can prioritize workflow across several projects, meet deadlines with a sense of urgency

  • Must be a self-starter and enjoy working in a team environment

Work Location

This positions is a remote role.

Disclosure required under applicable state or municipality regulations: The expected salary for this positions is $40,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits, and eligible bonuses, equity and commissions for some positions.



Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

Required Education: Associate degree (2-year degree)

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here athttp://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm.

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Hi, we’re HUB.

In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International

Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.