Executive Assistant/ReceptionOakville, ON

About The Role

This role is reporting Personal Lines Manager and is responsible for providing administrative support to Mitchell Sandham. This is an in‐office position, Monday to Friday from 8:30am to 4:30pm.

What You’ll Do

  • Professionalism and attention to detail.

  • Ability to multitask.

  • Strong communication and verbal skills.

  • Ability to work in a fast‐paced environment.

  • Active and responsible team member.

  • Ability to take orders.

  • Strong organizational and prioritization abilities.

  • Assist with morning Policy and Endorsement Downloads.

  • Operate switch board by answering incoming telephone calls and directing calls to appropriate internal staff.

  • Communicate directly via phone, email or in‐person with internal employees and provide reliable and timely resolutions to their inquiries.

  • Communicate via phone, email, or in‐person with external vendors in a professional and courteous manner.

  • Greet visitors and inform employees of visitors’ arrival.

  • Responsible for all incoming mail, which includes opening mail, scanning correspondence into our BMS system, and ensuring all documents reach the appropriate person in a timely manner.

  • Responsible for all incoming/outgoing mail courier, which includes receiving the shipping details from our internal staff and placing the Purolator order and Customized delivery online to ensure all packages reach the appropriate person in a timely manner.

  • Responsible for maintaining kitchen and office supply levels including printed materials and ordering supplies as needed.

  • Attach outbound letters to policies for mailing.

  • Ensure any deliveries or orders reach the appropriate person.

  • Ensure Main Areas are clean such as reception and Kitchen.

  • Act as a backup to the Office Coordinator on building‐ related items and communicate to staff, when necessary, about building related information.

  • Ensure that mail room and reception areas are well‐ maintained.

  • Assist in other administrative tasks as assigned by management.

Qualifications and expertise that pave the way for Success

  • 2 years of reception/front desk/office coordination experience

  • This is an essential services position, and the successful candidate must work from the office during regular business hours as determined by management.

  • Professional in dress code and demeanor with strong customer service acumen

  • Strong interpersonal skills with the ability to build effective working relationships with all levels of an

  • organization

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with

  • excellent attention to detail

  • Team player, willing and able to adapt to change.

  • Proficient in MS Office Suite (Word, PowerPoint, Excel)

Elevate Your Career with HUB International

Choosing HUB International means aligning your career with the premier insurance brokerage in Canada and the fifth-largest global insurance and employee benefits broker worldwide. Our expansive network, powered by over 17,000 dedicated professionals across 500 offices in North America, sets the stage for an enriching career that promises both stability and remarkable growth opportunities. For a deeper insight into our values and vision, we invite you to explore: https://www.hubinternational.com/en-CA/about-us/.

Your Advancement and Well-being: Our Priority

At HUB, we place immense value on the well-being and professional development of our team. Here’s what you can look forward to as part of the HUB family:

  • Engage in a rewarding work environment that recognizes your contributions through a competitive pay structure, inclusive of incentives, bonuses, and additional earning opportunities.

  • Benefit from flexible working arrangements and generous time-off policies designed to accommodate your lifestyle.

  • Enjoy a comprehensive benefits package, including company-matched RRSPs, tailored to meet your personal and family needs.

  • Grow with HUB through sponsored training and development programs, along with tuition reimbursement opportunities to fuel your career advancement.

  • Receive reimbursements for professional license fees and membership dues, underscoring our commitment to your professional growth.

  • Avail of special discounts on events, travel, accommodations, and personal home & auto insurance, enhancing your HUB experience.

Diversity, Equity, and Inclusion: Our Commitment

HUB International is steadfast in its commitment to fostering a diverse, equitable, and inclusive work environment. We celebrate the unique backgrounds and perspectives of our employees, ensuring all voices are heard and valued. Our selection process is meticulously designed to be accessible to everyone, and we encourage you to reach out if you require any assistance or accommodation during the recruitment phase. At HUB, equal opportunity is not just a policy; it’s the cornerstone of our culture.

Service: Our Ethos

Service is the essence of our identity at HUB International. This commitment extends beyond our clients to our employees and the communities we serve. Each of our regional offices is deeply involved in local causes, embodying our dedication to making a tangible difference. Join us and be part of a team that not only advances professionally but also contributes positively to society.

At HUB, your career is poised for greatness. Welcome to a world where your skills are valued, your professional growth is paramount, and your contribution makes a lasting impact.

#LI-On Site


Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

Required Education: Diploma

Hi, we’re HUB.

In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International

Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.