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Job Information

Hub International Executive Assistant in Northbrook, Illinois

HUB International

Executive Assistant

About HUB

In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected. As one of the world’s largest insurance brokers, our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected — through unrelenting advocacy and tailored insurance solutions that put our clients in control. Our growing team of professionals across North America represents a broad, deep and one-of-a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community.

The Executive Assistant is responsible for providing support to the team. Must have excellent communication and written skills and be able to multi-task. The Executive Assistant must be proficient with Word, Excel, and Outlook. We are looking for a team player who has a great personality. You will be responsible for calendar and travel management, setting appointments, filing, scanning, and assisting with special projects.


  • Coordinate executive communications, including: taking calls, responding to emails and interfacing with clients

  • Extensive calendar management for executives, organizing both day and evening appointments, and ensuring executives have a clear picture of their day.

  • Manage agendas by scheduling meetings and keeping executives on schedule.

  • Travel management including, but not limited to: air travel, hotel arrangements, ground transportation, reservations, etc.

  • Create presentations, board materials, and travel itineraries; along with ensuring executives have all required documents for meetings.

  • Arrange corporate events (both internal and external)

  • Assist with personal support as needed.

  • Submit monthly expense reports.

  • Creatively find ways to streamline processes/create efficiency for executives.

  • Additional ad hoc project support as needed.


  • College degree preferred.

  • 1+ years of administrative experience, directly supporting C-level executives preferred.

  • High technical capabilities; specifically experience with Microsoft Outlook, PowerPoint, and Excel.

  • Strong written and verbal communications skills, able to write on executives’ behalf as needed.

  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

  • Exceptional interpersonal skills

  • Friendly and professional demeanor

  • High ability to think critically and sound judgement.

  • Strong sense of urgency and excellent attention to detail needed.

  • Uphold a strict level of confidentiality.

Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: Up to 25%

Required Education: High school or equivalent

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at

EEOAA Policy

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Hi, we’re HUB.

In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International

Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit