Hub International Administrative Assistant in La Quinta, California

ABOUT US

WHO WE ARE:

HUB International was born in 1998 with the merger of 11 privately held insurance brokerages. That number has grown to a network of more than 400 integrated brokerages across North America - all carrying the HUB banner.

Today, HUB is one of the largest insurance brokers in the world, and represents a broad, deep, one-of-a-kind aggregation of insurance entrepreneurs.

We have an exciting opportunity for an Administrative Assistant to join our team in the La Quinta, CA Office.

RESPONSIBILITIES:

  • Provides administrative support for all departments such as, printing, filing, photocopying, data entry, scanning, binding and collating, scheduling meetings, booking reservations for lunch or dinner meetings, and coordinating events and lunches, mail distribution and mail-outs.

  • Completes expense reports for certain individuals on the Western Region Employee Benefits (WREB) teams

  • Processes invoices by routing invoices to appropriate personnel for approval and providing invoices to Accounting once approved by the appropriate manager.

  • Maintains all office equipment, assists users of office equipment on routine tasks as needed and engages external vendors for service needs.

  • Orders, receives and maintains office supplies and proactively ensures office supplies are available when needed.

  • Maintains calendars for Admin Services, conference rooms, conference calls, Web meetings and projectors/laptops & iPads.

  • Sets up conference calls and webinars.

  • Creates, updates and prints Excel spreadsheets and PowerPoint presentations.

  • Supports WREB marketing team’s administrative needs. FACTORS FOR SUCCESS:

  • High School Diploma or GED (Bachelor’s degree preferred but not needed)

  • 5 years of related administrative experience, or an equivalent of education and experience

  • Demonstrated computer proficiency – Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) Proven oral and written communication skills with the ability to effectively interact with all levels within the organization

Join the HUB International team and watch your career grow! We offer competitive pay and a comprehensive benefits package including:

  • Medical/dental coverage

  • Retirement Plan with 50% company match (first 6% of contribution)

  • Vacation/holiday pay

  • Medical and dependent care flexible spending accounts

And much more!

HUB International is an Equal Opportunity /Affirmative Action Employer, M/F/D/V

#CA

#LI-RB1

Location: United States, California, La Quinta
Required Education: High school or equivalent
Required Experience: 1-2 years
Required Travel: No travel required
Date published: 10-Aug-2018
Department: Office Administration & Clerical
Ref#: P3271_20180807

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 or USRecruiting@hubinternational.com . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.