HUB Jobs

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Job Information

Hub International Administrative Assistant, Employee Benefits-1 in Encino, California


In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected. As one of the world's largest insurance brokers, our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected-through unrelenting advocacy and tailored insurance solutions that put our clients in control. Our growing team of professionals across North America represents a broad, deep and one-of-a-kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community.


Throughout our network of more than 450 HUB offices in North America, we offer a competitive, exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees, and provide continuous opportunities for growth and development . Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs, yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction

We are the perfect fit if you:

  • are seeking a progressive work environment at a rapidly growing organization

  • have a desire to help others protect their future

  • have an entrepreneurial spirit and are challenged by the opportunity to grow the business

  • are focused on learning and development to enhance your industry knowledge and expertise

  • are a self-starter willing to invest time and energy to learn the technical aspects of our business

  • believe in integrity and building success by developing relationships with others


Provides support to the Employee Benefits Service and Sales Team by performing clerical and administrative tasks for

the team to support the overall retention of accounts.


Foster a positive and mutually supportive working environment, in order to provide the best possible client service. Addresses the needs of our co-workers and clients with professionalism, positive attitude, and promptness.

  • Print and bind all client / prospect proposals

  • Add and maintain Splits in Benefit Point

  • Print and bind all materials for employee open enrollment meetings

  • Request Summaries, SBC and EOC and save in client file; may utilize Resource Pro for assistance

  • Follow-up on Broker of Record letters and requested documents

  • Understand client’s Benefit Administration System for eligibility requests/processing

  • Review employee enrollments/terminations/changes for accuracy and oversee process through

Resource Pro

  • Review and process employee enrollments/terminations/changes processed through clients Benefit

Administration System and oversee process through Resource Pro

  • Follow-up with client on missing data on enrollments/terminations/changes

  • Notify Account Manager/Account Executive if there is consistent, on-going errors of paperwork from


  • Communicate with Account Manager/Account Executive of late enrollment requests so they can

address with client

  • Review and Scrub New Group Employee Applications, create list of pending items for Account

Manager/Account Executive

  • Scan, attach and maintain detailed records in database according to agency standards

  • Prepare Master Applications, POP, COBRA & ERISA wraps as requested

  • Prepare Provider Directories

  • Order Client ID Cards

  • Follow-up on requests for Schedule A for 5500 Filings

  • Peer review Benefit Information in proposals and/or Enrollment Guides

  • Request information from carrier for Billing Audits for Account Manager/Account Executive’s review

  • Order and maintain office and carrier supplies

  • Cover receptionists phone responsibilities as requested during their absence, vacation or sick days

  • Perform other miscellaneous duties as assigned by management


  • High School diploma and Computer literacy required.

  • Insurance industry experience preferred, specifically in employee benefits.

  • Proficiency in Windows applications (Word, Excel, PowerPoint and Publisher).

  • Excellent written and oral communication skills.

  • Ability to compose clear and concise correspondence.

Join the HUB team and watch your career take off! Apply today!

Are you a veteran? Disabled? We welcome ALL candidates and are proud of our wonderfully diverse employee population.


Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

Required Education: High school or equivalent

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at

EEOAA Policy

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Hi, we’re HUB.

In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International

Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit