Hub International Office Administrator in Denver, Colorado
At HUB, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture.
Our team is growing, and we are looking to add an employee to our Administrative Services team, someone who is passionate about working with our full team and being one of the “go to people” in our office. As a member of the Administrative Services staff, you are responsible for providing support to our entire team and being the “face” of our office.
In this role, you will:
Manage Reception desk/answer phones and direct calls.
Manage all office administration tasks, including general office and business supply orders, equipment maintenance, maintenance of files and overseeing general office appearance and repair issues.
Manage incoming and outgoing mail/correspondence on a daily basis.
Support service staff with printing/preparing client deliverables (e.g. BAGs, proposals).
Support hiring managers with new hire onboarding and processing; train associates on phone and other office systems and programs; order business cards; prepare work space.
Coordinate information technology in conference rooms; i.e. video conferencing systems.
Manage conference room scheduling.
Oversee all furniture/facilities/building related issues.
Interface with external parties/vendors for work or events in our suite.
Oversee the general cleanliness, good order, and professional appearance/impressions for the office.
Ensure the common areas (kitchen, conference rooms, front area) are clean, working, and properly scheduled.
Transaction management of off-site office files to retrieve/destroy as needed/required.
Provide back-up assistance to office and company staff as needed
What you offer us:
High school diploma or equivalent.
Experience operating multi-line phone required.
Must be a master at multi-tasking, with superior prioritization skills and be flexible with changing business needs in a fast paced, team environment.
Must be tech savvy and able to demonstrate strong computer skills and above average comfort level in windows and web-based environments.
Strong communication skills, verbal and written.
Must be comfortable working independently, taking initiative in daily responsibilities and taking ownership of tasks.
Intermediate to advanced knowledge of Microsoft Outlook, Word, Excel PowerPoint as well as web and social media usage.
Creative problem solving skills.
Ability to interact successfully with both internal and external customers at all levels.
What we offer you:
A rewarding job that helps local businesses in the community
A work/life balance because that’s important for all of us
Learn from the expertise of your coworkers
Growth- HUB is growing, and so can your career
Be part of a motivated team
Medical/dental/vision/life insurance, 401k matching program, Health Savings Account funding, and voluntary insurance options
Generous time-off policies (2 weeks of vacation + Personal/Sick/Floating Holidays)
Additional benefits based on qualifications of applicant
The compensation range for this position is $16.82 - $21.64 per hour, based on qualifications
Department Office Administration & Clerical
Required Experience: 1-2 years of relevant experience
Required Travel: Negligible
Required Education: High school or equivalent
HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here athttp://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm.
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 orUSRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
Hi, we’re HUB.
In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.
When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.
And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.
About HUB International
Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.