Document Control CoordinatorColumbia, SC

ABOUT HUB INTERNATIONAL:

HUB International Limited (“HUB”) is the 5th largest global insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 18,000 employees in 500+ offices throughout North America, HUB has grown substantially, in part due to our industry leading success in Mergers and Acquisitions.

WHAT WE OFFER YOU:

At HUB we believe in investing in the future of our employees. Our entrepreneurial culture fosters an environment of open feedback and improvement that empowers our people to make the best decisions for our customers and organization. We offer:

  • Competitive salaries and benefits offerings

  • Medical/dental/vision insurance and voluntary insurance options

  • Health Savings Account funding

  • 401k matching program

  • Company paid Life and Short-Term Disability Plans

  • Supplemental Life and Long-Term Disability Options

  • Comprehensive Wellness Program

  • Generous PTO Package - Vacation, Holiday, Sick, and Personal Time Off

  • Great work/life balance because that’s important for all of us!

  • Focus on creating a meaningful environment through employee engagement events.

  • The ability to be a part of a motivated, winning team with the opportunity to learn from colleagues who are amongst the top talent in the industry!

  • Growth potential - HUB is constantly growing and so can your career!

  • A rewarding career that helps local businesses in the community

  • Strong community support and involvement through HUB Gives

SUMMARY:

The Document Control Coordinator is Responsible for all activities of the mailroom, including check deposits, scanning, copying, distribution of mail. Submission of payments for sponsorship and donations and office invoices. Provide clerical backup/support for receptionist and other clerical staff as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Checks – code, deposit and copy for distribution to Account Manager. Includes handling of commission checks. Daily

  • Code and submit supplier invoice for Columbia and North Charleston branches to HUBGlobalSuppliers.

  • Submit check requests for event sponsorships, charitable donations, and membership dues to Oracle AP.

  • Scan and electronically assign all mail to the appropriate CAM/PAM through EPIC. This includes any mail assigned to SC or NC HUB offices.

  • Deliver all hard copies of mail to appropriate personnel, daily.

  • Metering all outgoing mail, daily.

  • Provide backup for the receptionist as needed (vacation and time out of the office).

  • Store HUB hard copies of mail in file cabinet and clean out each week.

  • Prepare and drop off FedEx packages for overnight deliveries.

  • Prepare and deliver Certified mail to the post office when required.

  • Order any necessary supplies for the scanner and set up appointments when maintenance is required.

  • Assist personnel with other tasks per request.

  • Perform other functions as assigned by management.

REQUIREMENTS:

  • Exceptional written and verbal communication skills

  • Proficiency with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, Adobe DC)

  • Detail-oriented self-starter

  • Significant skill in handling competing demands and projects.

  • Excellent organizational skills and ability to prioritize and delegate responsibility.

  • 1 – 2 years of administrative office duties preferred

EDUCATION REQUIREMENTS

  • High School or Equivalent

Department Account Management & Service

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

Required Education: High school or equivalent

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here athttp://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm.

EEOAA Policy

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 orUSRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Hi, we’re HUB.

In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International

Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.