Hub International Executive Assistant in Chicago, Illinois
HUB International is the 7th largest global insurance broker providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. HUB has more than 450 offices across the United States, Canada and Puerto Rico with more than 10,000 employees.
Our regional offices throughout North America are dedicated to helping individuals and businesses evaluate and manage their risks and insurance needs. We are a company dedicated to superior customer service with employees committed to adding value to every client activity.
About the Position:
This position will provide executive administrative support directly to our Program and Specialty Services President, as well as, our Senior Vice President of Carrier Strategies of the organization, along with providing additional assistance to the group as needed.
Responsibilities will include, but are not limited to:
Schedule meetings and maintain the Executive’s calendar with the ability to independently decide what is scheduled, and when, based on priorities
Coordinate travel arrangements (domestic and international) and prepare itineraries with the ability to anticipate potential travel obstacles
Maintain general expense reports; reconcile corporate accounts
Create polished presentations and documents using Microsoft Office products
Screen e-mail messages and telephone calls; judge appropriately when and how to respond
Compose professional correspondences
Coordinate key events; assist with planning
Handle multiple projects and meet deadlines
Work on ad hoc assignments as needed
Ability to recognize and maintain the confidentiality of work materials
Willingness to take initiative and ownership of projects, as needed
Provide back-up support for other Assistants when required
5 plus years administrative experience
2 years or more supporting senior management or executives
Bachelor’s degree preferred
Proficiency in the use of Microsoft Office Suite
Must have excellent organizational and interpersonal skills
Ease in adapting to changing priorities
Comfortable working in a fast-paced, team-focused and evolving work environment
A positive attitude and energetic personality are essential
High level of motivation
Excellent verbal and written communication skills
Excellent professional presence
Ability to juggle multiple assignments, prioritize, and follow-up
Ability to work independently, but also partner as a team player
Ability to work overtime as needed
Operate with the highest level of integrity and professionalism at all times
Location: United States, Illinois, Chicago
Required Education: High school or equivalent
Required Experience: 5-7 years
Required Travel: Negligible
Date published: 20-Jul-2018
Department: Office Administration & Clerical
HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 or USRecruiting@hubinternational.com . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.