Hub International Executive Assistant in Chicago, Illinois

About Us:

HUB International is the 7th largest global insurance broker providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. HUB has more than 450 offices across the United States, Canada and Puerto Rico with more than 10,000 employees.

Our regional offices throughout North America are dedicated to helping individuals and businesses evaluate and manage their risks and insurance needs. We are a company dedicated to superior customer service with employees committed to adding value to every client activity.

About the Position:

This position will provide executive administrative support directly to our Program and Specialty Services President, as well as, our Senior Vice President of Carrier Strategies of the organization, along with providing additional assistance to the group as needed.

Responsibilities will include, but are not limited to:

  • Schedule meetings and maintain the Executive’s calendar with the ability to independently decide what is scheduled, and when, based on priorities

  • Coordinate travel arrangements (domestic and international) and prepare itineraries with the ability to anticipate potential travel obstacles

  • Maintain general expense reports; reconcile corporate accounts

  • Create polished presentations and documents using Microsoft Office products

  • Screen e-mail messages and telephone calls; judge appropriately when and how to respond

  • Compose professional correspondences

  • Coordinate key events; assist with planning

  • Handle multiple projects and meet deadlines

  • Work on ad hoc assignments as needed

  • Ability to recognize and maintain the confidentiality of work materials

  • Willingness to take initiative and ownership of projects, as needed

  • Provide back-up support for other Assistants when required


  • 5 plus years administrative experience

  • 2 years or more supporting senior management or executives

  • Bachelor’s degree preferred

  • Proficiency in the use of Microsoft Office Suite

  • Must have excellent organizational and interpersonal skills

  • Ease in adapting to changing priorities

  • Comfortable working in a fast-paced, team-focused and evolving work environment

  • A positive attitude and energetic personality are essential

  • High level of motivation

  • Excellent verbal and written communication skills

  • Excellent professional presence

  • Ability to juggle multiple assignments, prioritize, and follow-up

  • Ability to work independently, but also partner as a team player

  • Ability to work overtime as needed

  • Operate with the highest level of integrity and professionalism at all times


Location: United States, Illinois, Chicago
Required Education: High school or equivalent
Required Experience: 5-7 years
Required Travel: Negligible
Date published: 20-Jul-2018
Department: Office Administration & Clerical
Ref#: AvaR30_20180804

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at .

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