HR AdministratorBurnaby, BC

HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEUR mindset to join our team!

We are the 5th largest insurance brokerage in the world with 16,000+ employees across North America. Our culture is renowned within the industry, and we value our people and their development! We invest our time in helping highly self-motivated individuals achieve their goals in our fast-paced and dynamic environment.

We are Proud to Offer

  • Hybrid work arrangement, after successful completion of probationary period

  • Competitive compensation

  • Comprehensive tuition financing and career-related training and development

  • Customizable flexible benefits options for you and your family

  • A progressive employee assistance program through Telus Heatlh

  • Mental and physical wellness initiatives

  • A positive, collaborative, and team-oriented environment

  • Ongoing personal and career development

The Opportunity

As the HR Administrator in our Human Resources Division, you’ll play a critical role in supporting our HR Team, management, and employees by taking pride in performing a variety of talent-related administrative work, including collecting, organizing, verifying, and submitting payroll data.

Our HR Administrator requires excellent organizational skills, a high-level of proficiency with MS Office, and the ability to handle sensitive information confidentially.

This position provides a wide variety of work from the high level of accuracy required to collect, organize, and process payroll data to the creative thinking required to design and create appealing documents to support our fast-paced business needs and employee engagement.

You must love being part of an amazing team and working in a fast-paced environment where we’re always striving to evolve, improve, and support a happy and healthy workplace.

The Responsibilities

Payroll

  • Support the Canadian Payroll Team with gathering and coordinating regional payroll data

  • Maintain accurate payroll processes and procedures according to necessary guidelines and changes

  • Administer and issue year end T2200s

  • Ensure new hire payroll-required information is entered into Workday

  • Oversee bi-weekly time and attendance processing for payroll in Workday

  • Biweekly audit to ensure accurate input / system translation

  • Manage quarterly reporting (accrual balances, carry over, etc.)

  • Answer employee and manager payroll and Workday inquiries

  • Partner with the Joint Health and Safety Committee to set up stipends, and audit First Aid Attendant staffing requirements for each office

Communication

  • Prepare bi-weekly HR newsletter

  • Create appealing and engaging communication & documents using Canva

  • Prepare routine correspondence

HR Administration & Support

  • Assists with administrative tasks within the HR department

  • Support company-wide HR initiatives such as: service awards, Employee of the Year, Rising Star, Employee Appreciation Day, etc.

  • Administer Tuition Assistance Education Program by:

  • Coordinating tuition assistance and textbook loan agreements

  • Auditing outstanding loans and completed courses

  • Sort, file, manage and distribute incoming and outgoing HR mail (electronic & physical)

  • Arrange correspondence to law firm/WCB inquires and data requests

  • Update and maintain HR Download employee list and deploy training

  • Complete ad hoc reporting requests

  • Support Workday offboarding process, as required

  • Act as back up for HR Generalist as required

Skills, Characteristics & Qualifications

  • Experience working with private & confidential data & dedication to maintaining confidentiality

  • Strong organizational skills and attention to detail

  • Exceptional interpersonal skills, client service orientated professional

  • Excellent time management and prioritization skills

  • Proficient with MS Office, specifically Word and Excel

  • Driven and self-motivated individual with the ability to work independently and collaboratively

  • Continuously looking for process improvements

  • Experience with an HRIS is an asset (Workday)

  • Education in Human Resources or related field

  • Administrative and/or entry level HR experience is an asset

The expected salary range for this position is $50,000 - $60,000 per year and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions.

Our Culture Starts with You

  • We are looking for SELF-STARTERS with an ENTREPRENEURIAL mindset who will take OWNERSHIP of their business

  • We want you to be INNOVATIVE and open to sharing your ideas

  • You work with URGENCY while providing a high level of PROFESSIONAL SERVICE towards our customers, communities, & colleagues.

  • You are a TEAM PLAYER who positively impact those around them; We MOTIVATE each other to GROW TOGETHER

  • You work with a high degree of INTEGRITY and ACCOUNTABILITY

To find associated positions at our HUB simply search myHUBbc as a keyword in the search bar on our careers page!

Department Human Resources

Required Experience: 1-2 years of relevant experience

Required Travel: Negligible

Required Education: Some college (no degree)

Hi, we’re HUB.

In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International

Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.