HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEUR mindset to join our team!

We are the 5th largest insurance brokerage in the world with 16,000+ employees across North America. Our culture is renowned within the industry, and we value our people and their development! We invest our time in helping highly self-motivated individuals achieve their goals in our fast-paced and dynamic environment.

We are Proud to Offer

• Hybrid work arrangement (3 days in office, 2 days WFH)

• Competitive compensation

• Comprehensive tuition financing and career-related training and development

• Customizable flexible benefits options for you and your family

• A progressive employee assistance program through LifeWorks

• Mental and physical wellness initiatives

• A positive, collaborative, and team-oriented environment

• Ongoing personal and career development

The Opportunity

As an Administrator in our Human Resources Division, you’ll play a critical role in supporting our HR Team, management, and employees by taking pride in performing a variety of talent-related administrative work, including collecting, organizing, verifying, and submitting payroll data.

Our HR Administrator requires excellent organizational skills, a high-level of proficiency with MS Office, and the ability to handle sensitive information confidentially.

This position provides a wide variety of work from the high level of accuracy required to collect, organize, and process payroll data to the creative thinking required to design and create appealing documents to support our fast-paced business needs and employee engagement.

You must love being part of an amazing team and working in a fast-paced environment where we’re always striving to evolve, improve, and support a happy and healthy workplace.

The Responsibilities

Payroll & HRIS

• Liaise with corporate Canadian payroll team to administer local payroll processes

• Ensure new hire payroll-required information is entered into Workday

• Oversee bi-weekly time and attendance processing for payroll in Workday

• Biweekly audit to ensure accurate input / system translation

• Manage quarterly reporting (accrual balances, carry over, etc.)

• Answer employee and manager payroll and Workday enquiries

• Partner with the Joint Health and Safety Committee to set up stipends, and regularly audit our First Aid Attendant staffing requirements for each office

• Maintain accurate payroll processes and procedures according to necessary guidelines and changes

• Administer and issue year end T2200’s

Communication

• Prepare bi-weekly HR Update

• Prepare monthly Hot Jobs

• Create appealing and engaging communication & documents using Canva

• Send onboarding 30-day & 90-day surveys to employees

• Prepare employment verification letters

HR Administration & Support

• Support company-wide HR initiatives such as: service awards, Employee of the Year, Rising Star, Employee Appreciation Day, etc.

• Administer Tuition Assistance Education Program by:

• Coordinating tuition assistance and textbook loan agreements

• Auditing outstanding loans and completed courses

• Answering employee inquiries on course progression

• Sort, file, manage and distribute incoming and outgoing HR mail (electronic & physical)

• Arrange correspondence to law firm/WCB inquires and data requests

• Update and maintain HR Download employee list and deploy training

• Support Orientation program in conjunction with HRBP’s by:

• Sending orientation invites to new hires

• Supporting preparation for orientation sessions (i.e. prepare attendee list, printed or email documentation, liaise with managers and attendees)

The Requirements

• 5+ years of experience in an administrative position

• Experience working with private & confidential data & dedication to maintaining confidentiality

• Experience supporting marketing & communications tasks

• Demonstrates basic account and business math skills in previous role

• Proficient with MS Office, specifically Word and Excel

• Exceptional interpersonal skills, client service orientated professional

• Strong organizational skills and attention to detail

• Excellent time management and prioritization skills

• Driven and self-motivated individual with the ability to work independently and collaboratively

• Self-starter who will continuously looking for process improvements

Experience that will make you stand out:

• Experience with an HRIS is an asset - Workday

• Experience with design software is an asset – Canva

Department Human Resources

Required Experience: 5-7 years of relevant experience

Required Travel: No Travel Required

Required Education: Diploma

Hi, we’re HUB.

In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.

When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.

And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International

Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.