Receptionist Office Coordinator Barrie, ON
About The Role
We're seeking a dedicated professional who can transform our Barrie, ON office into a haven of order and welcoming vibes. From ensuring our meeting rooms are prepped and perfect to warmly greeting our diverse array of visitors, your touch will be felt in every corner. As the pulse of our bustling office, you'll be at the helm of communications, handle day-to-day operations, and ensure that every logistical detail sings in harmony. Come, be the heartbeat that keeps us thriving. Join our team!
What You’ll Do
Oversee daily office operations, encompassing security, reception, maintenance, mail and courier processing, and office equipment oversight.
Efficiently greet and assist visitors, handle internal and external communications, and maintain professional reception services, ensuring smooth daily operations.
Prioritize work tasks, ensure adherence to procedures, and meet set deadlines; promptly address inquiries, and concerns, and resolve office-related discrepancies.
Collaborate with landlords, vendors, and third-party services for office upkeep, ensuring a clean, safe, and functional workspace, and adhering to health and safety regulations.
Manage office resources and logistics, including inventory, equipment maintenance, meeting setups, and onboarding/offboarding processes.
Other assigned duties as required.
What You’ll Need for Success
3 years’ experience in high call volume setting, preferably insurance
College diploma in administration studies preferred
Operational Expertise: Proven experience in overseeing office operations, encompassing areas like security, reception, maintenance, and mail handling.
Communication Skills: Ability to greet and assist visitors promptly and courteously; adeptness at handling both internal and external communications efficiently.
Detail Orientation: Strong organizational skills to prioritize work tasks, ensure adherence to procedures, and meet strict deadlines.
Problem-solving Aptitude: Demonstrated experience in addressing and resolving office-related discrepancies, from equipment maintenance to client concerns.
Collaboration Skills: Proven ability to work with landlords, vendors, and third-party service providers to ensure office upkeep and smooth operations.
Safety & Regulatory Compliance: Knowledge and adherence to health and safety regulations, ensuring the maintenance of a clean, safe, and functional workspace.
Resource Management: Familiarity with inventory control, equipment maintenance, meeting setups, and the onboarding/offboarding processes.
Technical Proficiency: Comfortability with office equipment like photocopiers, fax machines, and postage meters, and ability to troubleshoot common issues.
Flexibility: Willingness to assist with diverse tasks, from special room setups to supporting internal relocations and other assigned duties
Why Choose HUB?
When you choose HUB, you're choosing the largest insurance brokerage in Canada and 5th largest global insurance & employee benefits broker supported by over 19,000 professionals in 500 offices across North America. We provide a competitive, exciting, and friendly work environment that strategically positions you for longevity and offers significant advancement, growth, and success opportunities. To read more about HUB, please visit https://www.hubinternational.com/en-CA/about-us/.
What’s in it for you?
Your well-being is our priority, and we back this up with a wealth of benefits:
Enjoy a competitive pay structure that includes incentives, bonuses, and more ways to increase your earnings.
Balance your life with flexible work arrangements and generous time off.
Benefit from a comprehensive package tailored to your needs, including company-matched RRSPs.
Invest in your future with HUB-sponsored training and development programs. We even offer tuition reimbursement opportunities.
Rest easy with reimbursements for professional license fees and membership dues.
Avail special perks including discounts on events, travel, accommodations, and personal home & auto insurance.
At HUB, we celebrate diversity, equity, and inclusion. We are committed to creating an environment where all our employees feel valued and empowered. In this light, we've designed our selection process to be accessible to everyone. We encourage you to let us know if you need any assistance or accommodation during the recruitment process. We believe in providing every candidate with an equal opportunity to succeed and thrive in our inclusive work environment.
For us, service is not just a value; it's our commitment. We uphold this commitment to our employees, clients, and communities. Each of our regional offices actively contributes to local causes, making a difference where it's needed most.
Department Account Management & Service
Required Experience: 2-5 years of relevant experience
Required Travel: No Travel Required
Required Education: Diploma
Hi, we’re HUB.
In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.
When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.
And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.
About HUB International
Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.